Insurance Disaster Reporting System (IDRS), is a new tool designed for use by state insurance departments to access disaster information stored within state or NAIC databases. In the beginning, disaster information contained in these databases were distributed to state insurance departments via e-mail.

All property and casualty insurers transacting direct business in the Collective States (Alabama, Florida, Louisiana, Mississippi, and Texas), including surplus lines carriers, are required to submit to the Insurance Disaster Reporting System, certain information for claims resulting from Hurricane Katrina and Rita and the financial impact of Hurricane Katrina and Rita on a state-by-state basis for each of the Collective States. The disaster information is being collected in three phases:

• Phase 1: Claims and Financial Projections (Biweekly basis)
• Phase 2: Line-of-Business Reporting (Monthly basis)
• Phase 3: General Claims Adjudication Data (Monthly basis)

NAIC Staff recommends accessing the reports under the respective phases between two to five days after each reporting Phase in order to receive the most complete information on "late filers." Please note that the usefulness of the reports is dependent on the quality and accuracy of information submitted by the insurers. If insurers do not file accurately, the completeness of the aggregate information is affected. 

To Access IDRS

• Login in to I-SITE using your NAIC Oracle ID and Password
• Click Summary Reports from Log-in categories or 
• If already logged into I-SITE, click the Summary Reports common link 
• Under Financial Analysis, click the Insurance Disaster Reporting System link
• Next, select options to run the individual reports from the IDRS page

Running a report

At the current time, IDRS reports are viewable in HTML format only. Aggregate reports are only available in Adobe Acrobat ® pdf format. Aggregate reports will not equal the sum of the individual reports, as NAIC staff adjust the Aggregate reports for duplications, errors, and for insurers that do not file directly to the system. 

 From the IDRS system, please carefully select the available options to run the individual reports. The options are:

• From the list, select the appropriate disaster event
• Report is HTML by default 
• Sort the order by CoCode or Company name
• The reports will generate the most recent information submitted to the system

The Date Created column displays the date each specific record was filed into the system. This column is now on the Biweekly, LOB and General Claims reports (Individual, Group and Alien versions).

Types of reports

5 reports (each, except “By County,” available in Bi-weekly and Monthly Disaster Reports)

• Aggregate by State – Table and pie chart displaying current and projected claims by state.
• Totals by Company – Listing of companies displaying current and projected claims.
• Companies filing by group – Listing of companies by group displaying current and projected claims
• Alien Insurers – Listing of alien companies displaying current and projected claims
• By County – Only available for the “Bi-weekly Disaster Reporting.” Displays current claims by county within state.

Printing the Report

The IDRS reports can be printed by clicking the printer icon appearing on the browser tool bar or from the menu bar such as clicking on, File > Print. Please be aware that certain reports can be lengthy and the print version will run into several pages. 

Saving the Report

The report displayed in the browser window can be saved on your computer. To save, click File > "Save As" , type in a filename and click the Save button. 

Saving the Report in Excel 

In order to save the report in the Excel format, follow the steps listed below:

• Click File > "Save As", type in a filename and save the file (example.htm) to your desktop
• Open a blank Excel spreadsheet
• Into the blank spreadsheet, drag the file you just saved on the desktop (example.htm)
• In Excel, Click File > Save As > Save As Type > Select  "Microsoft Excel 97-2000 & 5.0/95 Workbook (*.xls) from the list
• Click Save

Please direct all business related questions, regarding the application to Andy Daleo at (816) 783-8141  ( adaleo@naic.org ) or Matt Minnich at (816) 783-8418 ( mminnich@naic.org ).